Personal Assistant to Chief Technology Officer (CTO)

PM-International is Europe’s largest retail distribution company in the area of health, fitness and beauty. We are currently number #6 in the DSN Top 100 companies in the world! For more than 30 years we have set up the highest standards for development, manufacturing and distribution of premium products and we are growing every day!

PM-International is all about peak performance, bringing creativity and state-of-the-art science with one vision in mind: to achieve market leadership in the distribution of high-quality products for health, fitness and beauty worldwide. We help people live a better, healthier, and fitter lifestyle.

We are seeking a highly organized, proactive, tech-savvy individual as the Personal Assistant to our Chief Technology Officer (CTO). In this role, you will be responsible for providing comprehensive administrative support to ensure the smooth functioning of the CTO’s office and optimize their productivity.

WHAT ARE YOUR RESPONSIBILITIES:

• Calendar Management: Efficiently manage the CTO’s schedule, including scheduling meetings, appointments, and coordinating with internal and external stakeholders.
• Communication Coordination: Serve as a primary point of contact for the CTO, screening and prioritizing communications, responding on their behalf when appropriate, and ensuring timely follow-up.
• Meeting Support: Prepare meeting agendas, take minutes, and ensure necessary materials are distributed in advance.
• Information Management: Conduct research, compile data, and prepare reports and presentations as needed, ensuring accuracy and confidentiality of sensitive information.
• Task Prioritization: Proactively identify priorities and deadlines, manage competing demands, and effectively delegate tasks to optimize the CTO’s time and focus.
• Office Operations: Oversee day-to-day administrative tasks such as managing correspondence, filing documents, and maintaining office supplies, ensuring a well-organized and efficient work environment.
• Special Projects: Assist the CTO in various special projects and initiatives as assigned, providing research, analysis.
• Travel Arrangements: Coordinate all aspects of the CTO’s travel, including booking flights, accommodations, and transportation, and preparing detailed itineraries.

WHAT ARE THE REQUIREMENTS:

• Technical aptitude and familiarity with technology concepts and terminology.
• Experience as an executive assistant, personal assistant, or similar role, preferably supporting senior executives or C-suite leadership.
• Strong organizational skills with the ability to multitask and prioritize effectively in a fast-paced environment.
• Excellent communication and interpersonal skills, with the ability to interact professionally with individuals at all levels.
• Discretion and confidentiality in handling sensitive information.
• Resourcefulness and problem-solving abilities to anticipate needs and proactively address challenges.
• Flexibility and adaptability to accommodate changing priorities and responsibilities.

WHAT DO WE OFFER:

• An international, young, and fun work environment in a dynamically growing company
• Great career path
• Christmas Bonus + Holiday Bonus
• Company performance bonus
• Lunch vouchers
• Housing Allowance for employees living in Luxembourg

At PM-International, you will have an opportunity to contribute, learn, grow, lead, and make a difference. If this sounds like a perfect match for you, please send us your application with you updates resume/CV.

Incomplete applications cannot be considered.